Thursday, July 12, 2012

{5+02 Thursday Tips} Wedding Transportation Edition*

Vintage De Soto Wedding Car
Photo by Todd Pellowe

Your wedding transportation is an integral part of your big day. With a bit of careful pre-planning, your wedding day transportation will ensure that your entire bridal party are exactly where they need to be, and most importantly on time. 

Whether you’ve got elaborate plans for you and your wedding party or plan to arrive at your wedding in your own vehicle, here are a few simple tips to follow to help you navigate any transportation issues.

1. What It Costs
You’re likely to be charged by the hour (ranging from $40-$75 per hour, depending on the type of vehicle and number of passengers), and you may be required to contract the cars for a minimum amount of time. A 15 to 20 percent gratuity may also be added to your bill.

Photo by Todd Pellowe

2. Guest Issues
Think transporting guests from ceremony to reception isn’t your bag? Better hope all your guests are driving. Picture 150 people fighting for cabs during a conveniently timed, post-ceremony thunderstorm. Look into hiring a bus or a couple of minivans if you think this could happen. You also need to consider the distance between ceremony and reception. If the ceremony ends at 4:30 and the reception space (20 minutes away) won’t be ready until 5:45, you risk having guests arrive while the space is still being prepared. Those early birds will have to make their own fun, which, trust us, doesn’t look good on you. Try to time everything just right. Call the reception site to change the start time, if necessary. Firm up transportation arrangements 4-6 months before the wedding.

3. Paparazzi Shots

Have your photographer ride along with you. Those glamorous in-car shots (pre- and post-ceremony) are fast becoming a new classic

Photo by Monarch Photography via Monarch Photography
4. Sitting Around
Arrange for pick-up and drop-off service only, so that drivers aren’t waiting around (and getting paid) for the duration of the ceremony and reception. If there will be no cars waiting, the couple should be assured a ride home (hotel, airport, etc.) when the festivities are over. This is something an honor attendant (usually the best man) should provide or oversee.

5. Prom Bookings
If your wedding falls during prom time or graduation season (late March to late June) you may want to book five or six months before your wedding date just to be on the safe side.

Photo by Cassidy Dawn Photography via Cassidy Dawn Photography

6. Be Prepared
We can’t say it enough: prepare a call sheet with names and all pickup/drop off addresses and times, so that you can call to confirm these arrangements with the car company the day before the wedding (or on that morning). The drivers should have this information well in advance, as well as detailed directions to the ceremony and reception sites. Also, make sure that everyone getting a ride has a copy of the directions stashed in their pocket or purse, with an emergency contact number in case the driver gets lost.

7. Alternate Routes

Of course you’re not limited to limos and cars — we know couples who have gone by way of horse and buggy, sleigh, motorcycle and side-car, roller skates, skateboards, scooters, canoe, even tractors.

Photo by Todd Pellowe

*Adapted from Transportation: Costs, Tips & Trends via The Knot.


  1. Just want to say your article is as amazing. The clearness in your post is just nice and i can assume you are an expert on this subject. Fine with your permission let me to grab your feed to keep updated with forthcoming post. Thanks a million and please continue the gratifying work.

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  5. Hiring a limousine service or a luxury care rental services during travel one of the best decison to travel with safety and flexibility. They have trained driver to give the smooth services. Skyler Town Car Service can give us great support also.


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